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All things big and tough

D. Murali

AFTER talking for long about `small stuff' Richard Carlson writes What about the Big Stuff? to help find strength and move forward when "the stakes are high". The book explores ways of handling the incredibly difficult issues that life throws in our laps. A sampler:

  • The world is a mysterious place. It is tempting to think that whenever something is unknown, it is necessary and wise to avoid it. And while there are times when this may be true, it is also the case that stepping into the unknown may be very best alternative.

  • Keep in mind that our thinking will always create the reality we are perceiving and experiencing. For example, when we feel hurried, we have hurried thoughts: "I don't have time right now — I'm so busy." This is important to know because, just as people sense our impatience, they can also feel our patience. Just as they feel our judgments and opinions, they also sense our love.

  • When we lose something or someone we love, look directly at the pain. That way, instead of the pain coming at us, consuming us, and bombarding us from all directions, sneaking up on us at unexpected times, we will know right where it is because we'll be looking right at it. It is about dealing with pain with kindness and compassion, instead of fear or aversion.

  • Perhaps the least appropriate, even cruel thing you can do to someone when they have experienced a tragedy or personal loss is to encourage them to "be happy" or to "know that everything is going to be okay". Although that is the ultimate message you will want to share, to do so at the wrong time is, in my opinion, worse than nothing.

    As hard as it sometimes can be to accept, stress is not something that is happening to us, but rather it's something that is manufactured from within our own thinking.

    For instance, there are people who are perfectly happy and claim to have virtually no financial stress on very little income. On the contrary, there are people with a lot of money, but seem very insecure.

    Small things about big things.

    Dare to experiment

    WHEN was the last time you did an experiment? In your school physics lab? Too bad, because Stefan H.Thomke argues in Experimentation Matters that every company's ability to innovate depends on a process of experimentation. If you are too worried about the cost of all those broken beakers and wasted chemicals that are the byproducts of experimentation, the author has a comforting thought: "Never before has it been so economically feasible to ask `what-if' questions and generate preliminary answers." Read on:

    Large companies often spend millions of dollars to correct late-stage development problems but underestimate the savings of early experimentation. New technologies are most powerful when they are deployed to test what works and what does not work as early as possible — the `front-loading' effect.

    Uncertainty about technical and customer needs can be resolved quickly via a process of iterative trial and error experimentation. A case in point is stereolithography, a technology that allows companies to create three-dimensional plastic objects from CAD drawings in a matter of hours, thus providing a quick and cheap way to turn design concepts into real and testable objects.

    Every day, Bank of America processed 3.8 million transactions — including more checks than the entire Federal Reserve System. Even a 99.9 per cent success rate would still mushroom into over a million mistakes a year and expose consumers to problems, ranging anywhere from late paycheck deposits to bill mispayments.

    It was feared, therefore, that `experiment' and `mistake' would be considered synonymous. Yet if consumers wanted Swiss watch movement precision for their money, they also craved Mediterranean warmth for their service experiences.

    Experimentation with many diverse — and sometimes seemingly absurd — ideas is critical to innovation. But when people experiment more rapidly and frequently with the aid of new technologies, the inevitable happens: many novel concepts fail. Early failures are not only desirable but also necessary since unfavourable options can be eliminated quickly, letting people refocus their efforts on more promising alternatives that often build on ideas that were initially unsuccessful.

    Predicting where value will migrate — and knowing how to capture it — will be crucial as customer toolkits become more widespread. Many companies already offer so-called product configurators that enable consumers to obtain a mass-customised version of a standard product — such as computers, eyeglass frames, automobiles and even Barbie dolls. General Mills is planning to introduce a Web site that will allow consumers to mix and match more than 100 ingredients to create their own breakfast cereal.

    It would be a mistake not to experiment, even if there are mistakes in the experiment.

    A six-pack

    PACKING six books in one is Management Skills Manual from Penguin. It comprises finance and budgeting for line managers, report preparation, letter writing, discussion on interpersonal skills, tips on meetings and time management. A sampler:

  • When it is difficult to predict what figures are required for a sensible budget, the question of how to deal with contingencies arises. What will be acceptable may well be determined by studying the organisation culture. In some organisations, the culture may be one of allowing absolutely no safety factor and the budget can become more of a target to aim for as opposed to a standard, the achievement of which can be relied on under normal circumstances.

  • Reports should communicate, not mystify. Language should not be used to impress: it should create understanding. Reports are meant to be read and used: not to be studied.

  • Any sentence of 25 words or more should be analysed and reconstructed. This can be done simply by cutting out clichés, tautologies, vague or redundant words, and so on. With monster sentences, a better method is to employ a four-point plan: List the ideas in the sentence, reordering if necessary to make logical sense; rewrite each idea as a separate sentence; connect into prose, using link words or phrases or punctuation if necessary; and check language for accuracy, brevity and clarity.

  • Meetings are natural events: which is why their failure is felt so keenly. An unsuccessful meeting may do more harm than one which never happens.

  • There is a very simple approach to time and workload management. It is LITRW, which stands for Live in the Real World.

    Useful pocket guide for managers.

    Failure formula

    AS COMMON as the rich-boy-loves-poor-girl, twin-brother-gone-missing, and such themes is the usual corporate tale that the blurb of a new book portrays: "A great company breaks from the pack; the analysts are in love, the smiling CEO appears on the cover of BusinessWeek and Fortune, the stock explodes. Employers, stockholders, vendors, and customers are happy. Two years later, the company is in flames, the pension plan is bleeding, the CEO is under attack — or even indictment — and the stock is worthless."

    Sydney Finkelstein's Why Smart Executives Fail and what you can learn from their mistakes is the offshoot of a research project on leadership failure. What the author finds astonishing is this: "Businesses that seemed to have nothing in common turned out to have failed for exactly the same reasons. Even the excuses that failed managers offered turned out to be the same in case after case."

    So, why do top executives flounder? Not so much because of greed or ineptitude, but because they "choose not to cope with innovation, misread the competition, brilliantly fulfil the wrong vision, cling to an inaccurate view of reality, ignore vital information, and identify too closely with the company." Here's more about failure:

  • Celebrity CEOs and dream teams are no replacement for the basics of business: a logical business model, attention to real customers, development of valued capabilities, and effective competitive strategy.

  • Whether or not a turnaround ensues after the scapegoat CEO is replaced is far from a foregone conclusion. In some instances, the damage to the organisation is so deep, or the extent to which adherence to a flawed logic has spread so wide, that simply replacing the CEO isn't going to do the trick. We see this in major league sports, where the coach of a poorly performing team is sacked in an attempt to shake the players out of their downward spiral.

  • Yesterday's answer, where a business is concerned, is any picture of reality that once worked, but is no longer valid. The seductive thing about yesterday's answer is that it already seems to have withstood the test of practical application.

    People defending yesterday's answer will invariably point out how successful it has been. But companies operating with yesterday's answer are assuming that a formula that worked in the past is still valid today. In a world of rapid change, this is often not the case.

  • The most surprising thing that happens when CEOs identify too much with their company is that they become less careful with the company's assets.

  • The single worst aspect of excessive loyalty to the company mission is that it prevents companies from hearing what their customers are trying to tell them.

    Businesses that believe too much in their own mission are always in danger of becoming missionaries. Instead of letting customers express what they need, these companies tend to tell customers what they need.

    Don't fail to read the book about failures.

    (Books courtesy: Landmark, Chennai. www. landmarkonthenet.com)

    Tailpiece

    "Some books are for the byte."

    "Looks like you are too hungry?"

    "No, I mean the computer books."

    ReadingRoom@TheHindu.co.in

    Article E-Mail :: Comment :: Syndication

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