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Archana Software Ltd. - Shareholder Meeting / Postal Ballot-Scrutinizers Report

| Updated on September 30, 2018 Published on September 30, 2018

29.09.2018
BSE Limited
Mumbai

Sir
Ref: Script Code: 530565
Sub: RESULTS OF VOTING OF 24TH AGM UNDER REGULATION 44[3] OF SEBI [LODR] REGULATION, 2015
Pursuant to REGULATION 44[3] OF SEBI [LODR] REGULATION, 2015 we enclose the voting results as per required format.
This is for your information and regards please
Kindly acknowledge the receipt

Thanking You
Yours faithfully
For Archana Software Private Limited

ChikalpatYogeshPai [DIN: 02896131 ]
Whole Time Director




A. Date of AGM 28th September, 2018, Friday
B Total Number of shares holders as on Record Date 6528
C Number of Shareholders present in the meeting either in person or through proxy
Shareholders Present in
Person Present through Proxy E-voting Total
Promoters and Promoters Group 1 0
0 1
Public 37 2 1 40
D Number of shareholders attended the meeting through video conferencing NO VIDEO CONFERENCE
Shareholders Present in Person Present through Proxy E-voting Total
Promoters and Promoters Group - - -
Public - - -

Item No. Details of Agenda Resolution required Mode of voting
1. Adoption of Financial Statements for the year ended 31st March, 2018 and the Directors Report and Auditors report thereon Ordinary E Voting & Poll
2. Re-appointment of Mr. Mr. Chikalpat Yogesh Pai as a Director Ordinary E Voting & Poll
3. Appointment of M/s. GKP Associates, Chartered Accountants (Firm Regn. 007680S)the Auditors of the Company Ordinary E Voting & Poll
4. Re-appoint Mr. Chikalpat Yogesh Pai as a Whole-time Director Special E Voting & Poll
5. Re-appoint S.Sonaachalam as an Independent Director Special E Voting & Poll
6. Re-appoint V.Paranthaman as an Independent Director Special E Voting & Poll
7. Re-appoint P.Parimala as an Independent Director Special E Voting & Poll

For Archana Software Private Limited

ChikalpatYogeshPai [DIN: 02896131 ]
Whole Time Director

29 September, 2018

To,
The Chairman
ARCHANA SOFTWARE PRIVATE LIMITED,
CIN: L17120TN1994PLC029226,
Land Marvel Nest, 1st Floor, No.3, 1st Main road, Indira Nagar,
Adyar, Chennai - 600020

Dear Sir,
At the outset, we would like to express our gratitude to the Company for appointing us as the Scrutinizer for physical Ballot Papers voting by your members at the 24th Annual General Meeting of your Company held on Friday, 28th Friday at 1 2:30 p.m. at No 137, Velachery Main Road, Guindy, Chennai - 600 032

We are pleased to submit the Scrutinizers Report, which is comprehensive and self-explanatory in all respects.



N.H. VENKATARAMAN
Practicing Company Secretary


SCRUTINIZERS REPORT

Name Of the Company ARCHANA SOFTWARE PRIVATE LIMITED
Meeting 24th Annual General Meeting
Day, Date & Time Friday, 28th September 2018
Venue No 137, Velachery Main Road, Guindy, Chennai - 600 032

1. Appointment as Scrutinizer
We were appointed as the Scrutinizer for the voting conducted at the 24th Annual General Meeting (AGM) of ARCHANA SOFTWARE PRIVATE LIMITED (hereinafter referred to as the Company) for the purpose of scrutinizing the e-voting and poll process in a fair and transparent manner and ascertaining the requisite majority on e-voting carried out as per the provisions of sec 108 of the Companies Act, 2013 and Rule 20 of the Companies (Management and Administration) Rules, 2014 and Amended Rules 2015 on the below mentioned resolution(s).

The compliance with the provisions of the Companies Act, 2013 and the Rules made thereunder relating to voting through electronic means (by remote e-voting) and poll on the resolutions proposed in the Notice of the 25th Annual General Meeting of the company is the responsibility of the management.

My responsibility as a Scrutinizer is to ensure that the voting process both through electronic means and by use of ballots by poll, the meeting are conducted in a fair and transparent manner and render consolidated scrutinizers report of the total votes cast in favour or against if any, to the Chairman on the resolutions, based on the reports generated from the electronic voting system




2. Report on Scrutiny:
? The company has appointed Central Depository Services (India) Limited (CDSL) as the Service Provider, for the purpose of extending the facility of Remote E-Voting to the Members of the Company.
? Sharex Dynamics Private Limited is the Registrar and Share Transfer Agent of the Company.
? CDSL had provided a system for recording the votes of the Members electronically on all items of the business (both Ordinary and Special business) sought to be transacted at the 24th Annual General Meeting of the company, which was held on Friday, 28th September, 2018,
? CDSL had set up electronic voting facility on their website https://www.evotingindia.com/. The Company has uploaded all the items of the business to be transacted at the Annual General Meeting on the website of the Company and also on CDSL website to facilitate their members to cast their vote through Remote E-Voting.
? The benpose date for determining members for the dispatch of the Notices of the Annual General Meeting was, 03rd September 2018 (Physical &E-mail) and as on that date, to the members of the Company. The Company had sent the Notices of the Annual General Meeting along with Annual Report 2017-18 and E-voting process by Email and post to members
The Company completed the dispatch of the Notice of the Annual General Meeting along with Annual Reports 2017-18 in physical form to the members on 05th September, 2018 and through e-mail on 05th September, 2018.
The Notices sent (both through email and physical form) contained the detailed procedure to be followed by the Members who were desirous of casting their votes electronically as provided in the Rule 20 of the Companies (Management and Administration) Rules, 2014.
? As prescribed in the aforesaid Rules, the Remote E-voting facility was kept open for four days from Tuesday, 25th September, 2018 10:00 a.m. to Thursday, 27th September, 2018 5:00 p.m.
? At the end of E-voting period on 27th September, 2018 at 5:00 p.m., the voting period portal of the CDSL was blocked herewith.
? After the voting at the Annual General Meeting was concluded, the locked Ballot box was subsequently opened in the presence of two persons as witnesses namely Mr. Mathan and Mr. R Rajesh not being employees of the Company and poll papers were diligently scrutinized. The poll papers, which were incomplete and/or were otherwise found defective have been treated as invalid and kept separately.
Thereafter, I as a Scrutinizer duly compiled the details of remote E-Voting and the facility of voting through Ballot Papers provided at the venue of the Annual General Meeting, the details of which are as follows:
The combined result of the remote E-Voting together with that of the voting conducted at venue of the Annual General Meeting by way of Ballot Paper are as under:

Details Remote E Voting Voting Through Ballot Paper at AGM Total Voting
Number of Members who cast their votes 1 40 41
Total No Of Shares held by them 300 1321301 1321601
Valid Votes As per details provided in each one of the Resolution(s) mentioned hereunder.
Invalid As mentioned under each Resolution




Summary of Members who have logged into remote e-voting portal] Instapoll but abstained from voting
Resolution No Remote E Voting Voting at AGM
Number Votes Number Votes
1 1 300 40 1321301
2 1 300 40 1321301
3 1 300 40 1321301
4 1 300 40 1321301
5 1 300 40 1321301
6 1 300 40 1321301
7 1 300 40 1321301

ORDINARY BUSINESS 1
Item no. 1 of the Notice (As an Ordinary Resolution)
To Consider and adopt:
a. the audited financial statements of the Company for financial year ended March 31, 2018, the reports of Board of Directors and Auditors thereon
Particulars Remote E Voting Voting at AGM Total Percentage
Number Votes Number Votes Number Votes
Assent 1 300 40 1321301 41 1321601 100
Dissent 0 0 0 0 0 0 0
Total 1 300 40 1321301 41 1321601 100
Based on the aforesaid result, we report that the Ordinary resolution as set in Item No 1 Of the Notice of AGM dated 28th September 2018, has been passed with requisite majority.





ORDINARY BUSINESS 2
Item no.2 (As an Ordinary Resolution)
Re-appointment of Mr. Mr. Chikalpat Yogesh Pai as a Director
Particulars Remote E Voting Voting at AGM Total Percentage
Number Votes Number Votes Number Votes
Assent 1 300 40 1321301 41 1321601 100
Dissent 0 0 0 0 0 0 0
Total 1 300 40 1321301 41 1321601 100
Based on the aforesaid result, we report that the Ordinary resolution as set in Item No 2 Of the Notice of AGM dated 28th September 2018, has been passed with requisite majority.
ORDINARY BUSINESS 3
Item no.3 (As an Ordinary Resolution)
Appointment of M/s. GKP Associates, Chartered Accountants (Firm Regn. 007680S)the Auditors of the Company.
Particulars Remote E Voting Voting at AGM Total Percentage
Number Votes Number Votes Number Votes
Assent 1 300 40 1321301 41 1321601 100
Dissent 0 0 0 0 0 0 0
Total 1 300 40 1321301 41 1321601 100
Based on the aforesaid result, we report that the Ordinary resolution as set in Item No 3 Of the Notice of AGM dated 28th September 2018, has been passed with requisite majority.

Special Business 4
Item no.4 (As an Special Resolution)
Re-appoint Mr. Chikalpat Yogesh Pai as a Whole-time Director
Particulars Remote E Voting Voting at AGM Total Percentage
Number Votes Number Votes Number Votes
Assent 1 300 40 1321301 41 1321601 100
Dissent 0 0 0 0 0 0 0
Total 1 300 40 1321301 41 1321601 100
Based on the aforesaid result, we report that the Special resolution as set in Item No 4 Of the Notice of AGM dated 28th September 2018, has been passed with 100% Consent Votes as a Special Resolution.
Special Business 5
Item no.5 (As an Special Resolution)
Re-appoint S.Sonaachalam as an Independent Director
Particulars Remote E Voting Voting at AGM Total Percentage
Number Votes Number Votes Number Votes
Assent 1 300 40 1321301 41 1321601 100
Dissent 0 0 0 0 0 0 0
Total 1 300 40 1321301 41 1321601 100
Based on the aforesaid result, we report that the Special resolution as set in Item No 5 Of the Notice of AGM dated 28th September 2018, has been passed with 100% Consent Votes as a Special Resolution.



Special Business 6
Item no.6 (As an Special Resolution)
Re-appoint V.Paranthaman as an Independent Director
Particulars Remote E Voting Voting at AGM Total Percentage
Number Votes Number Votes Number Votes
Assent 1 300 40 1321301 41 1321601 100
Dissent 0 0 0 0 0 0 0
Total 1 300 40 1321301 41 1321601 100
Based on the aforesaid result, we report that the Special resolution as set in Item No 6 Of the Notice of AGM dated 28th September 2018, has been passed with 100% Consent Votes as a Special Resolution
Special Business 7
Item no.7 (As an Special Resolution)
Re-appoint P.Parimala [DIN: 07145766] as an Independent Director
Particulars Remote E Voting Voting at AGM Total Percentage
Number Votes Number Votes Number Votes
Assent 1 300 40 1321301 41 1321601 100
Dissent 0 0 0 0 0 0 0
Total 1 300 40 1321301 41 1321601 100
Based on the aforesaid result, we report that the Special resolution as set in Item No 7 Of the Notice of AGM dated 28th September 2018, has been passed with 100% Consent Votes as a Special Resolution

Pdf Link: Archana Software Ltd. - Shareholder Meeting / Postal Ballot-Scrutinizers Report

Source : BSE - www.bseindia.com

Published on September 30, 2018

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